ShoutOut LGBT+ Radio privacy notice

Last Updated:15/10/2025

This privacy notice tells you what to expect us to do with your personal information.

Contact details

Email: studio@shoutoutradio.lgbt

What information we collect, use, and why

We collect or use the following information to receive donations or funding and organise fundraising activities:

· Names and contact details

· Visitors to our stores and website

· Nominations\/voting information

We also collect or use the following special category information to receive donations or funding and organise fundraising activities. This information is subject to additional protection due to its sensitive nature:

· Health information

· Sex life information

· Sexual orientation information

We collect or use the following personal information for research or archiving purposes:

· Names and contact details

· Addresses

· IP addresses

· Website and app user journey information

We also collect or use the following special category information for research or archiving purposes. This information is subject to additional protection due to its sensitive nature:

· Health information

· Sex life information

· Sexual orientation information

We collect or use the following personal information for dealing with queries, complaints or claims:

· Names and contact details

· Correspondence

We also collect or use the following special category information for dealing with queries, complaints or claims. This information is subject to additional protection due to its sensitive nature:

We collect or use the following personal information for Nominating\/voting in the ShoutOut Listeners\' Awards:

· Names and contact details

· Gender

· Pronoun preferences

· Records of consent, where appropriate

We also collect or use the following special category information for Nominating voting in the ShoutOut Listeners' Awards. This information is subject to additional protection due to its sensitive nature:

· Sexual orientation information

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

· Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.

· Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.

· Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.

· Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.

· Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.

· Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.

· Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information to receive donations or funding and organise fundraising activities are:

· Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Our lawful bases for collecting or using personal information for research or archiving purposes are:

Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:

· Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

Our lawful bases for collecting or using personal information for Nominating voting in the ShoutOut Listeners' Awards are:

Where we get personal information from

· Directly from you

· Charities or voluntary sector organisations

· Publicly available sources

· Councils and other public sector organisations

· Market research organisations

· Providers of marketing lists and other personal information

How long we keep information

For all the time your account is active or; the ShoutOut Listeners’ Awards are open and up until the awards ceremony or; until such time has passed that the information is not needed for statistics. In this event they are combined and annonimised.

Who we share information with

Others we share personal information with

· Charities and voluntary organisations

· Legal bodies or authorities

· Organisations we’re legally obliged to share personal information with

· Publicly on our website, social media or other marketing and information media

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk /make-a-complaint

Last updated

10/10/2025